TAF 2022 COVID-19 Health and Safety Plan & FAQ

Subject to change.

The TAF 2022 COVID-19 Health and Safety Plan & FAQ will be updated as regularly as possible, based on changing guidelines and information.

Jump to: COVID-19 Health and Safety Plan | FAQ

Introduction

The health and safety of our community is of paramount importance to the Taiwanese American Foundation (“TAF”). In light of the COVID-19 pandemic, TAF has done its best to fulfill our mission of fostering personal growth and developing servant leaders — we developed our risk mitigation plans and policies to reunite our community in 2021 and were able to successfully host our annual summer conference with no reported cases of COVID-19 among our staff and campers.

We have now learned a lot over the course of the last year with different mitigation strategies to help stop the spread of COVID-19. We now recognize that vaccines are approved and widely available to all of our campers, and that this latest subvariant reflects hopefully the last major wave as we move towards seasonal endemic expectations for COVID. Our 2022 COVID-19 protocols will reflect a balance of returning to a new normal with increased socialization and interaction between programs. We still have strict protocols in place for any camper or attendee when illness is suspected at camp.

The TAF 2022 COVID-19 Health and Safety Plan details the policies needed for us to safely reopen in accordance with the latest data and strategies from the Centers for Disease Control, the American Camp Association, the American Academy of Pediatrics, Manchester University, and public health authorities. We expect The COVID Plan to continuously evolve as we are always re-evaluating best practices and adapting to new conditions and guidance.

The COVID Plan relies on the strict implementation and layering of multiple evidence-based measures that have been proven to reduce the risk of COVID-19 transmission. Non-pharmaceutical interventions (“NPIs”) such as masking, physical distancing, and the use of cohorts will form the basis of our operational strategy, in conjunction with vaccinations, daily health screenings, and testing.

While we are taking abundant measures to mitigate the possibility of transmission, nothing is ever completely free of risk. We understand some families may be hesitant to attend TAF this summer, and this plan is intended to equip TAFers with the information needed to make their own decisions.

For more information on TAF 2022 plans, please refer to TAF 2022 or contact a member of our team.

President Ho Chie Tsai, hochie.tsai@tafworld.org
Medical Director Karena Lin Woo, medical@tafworld.org
Executive Director Shannon Sung, shannon.sung@tafworld.org
Conference Director Andrea Lin, andrea.lin@tafworld.org


 

COVID-19 Health and Safety Plans

Jump to: Health Screening, Vaccinations, and Testing | Masking | Physical Distancing | Small Groups and Program Capacity | Housing and Rooming | Daily Morning ScreeningsDining and Meal Times Communications

 

Health Screening, Vaccinations, and Testing

All conference attendees will be asked to securely share additional health information as part of registration, at the discretion of the Medical Director. Everyone will be screened for symptoms upon arrival either at TAF-operated bus stops or at Manchester University.

  • Any camper or attendee is subject to screening as needed throughout the week if they are exhibiting symptoms.
  • All TAF staff and attendees are required to become fully vaccinated and boosted before attending camp.
  • We highly encourage TAF parents and any other household members to become fully vaccinated and boosted (if eligible) as well.
  • Parents who are dropping-off or picking up their camper in person may be asked to undergo screening measures as well.
Registration Requirements

All attendees, regardless of age, will be required to submit proof of the following before arriving at TAF:

  1. Full and up-to-date vaccination* before arriving at TAF. 
  2. A negative COVID-19 test result from within 72 hours prior to arrival at TAF (via PCR or NAAT testing or rapid antigen testing done by a testing facility). 

Parents will be able to submit the required information by visiting their Registration Confirmation page and clicking on their Health History Follow-Up Form button when it is live. Our staff will conduct a screening for these completed requirements as part of the Check-In process when campers arrive. More information can be found in the Orientation Packet.

Any households that have not been fully vaccinated by the week of TAF are encouraged to plan for appropriate precautions, potentially including quarantine or testing measures.

Vaccine requirement

* “Full and up-to-date” vaccination means all doses in the primary series and one booster shot when eligible, but recommendations may vary depending on personal factors. Please refer to the TAF 2022 Vaccination Deadlines below, in addition to the CDC guidelines, on what a “full and up-to-date” vaccination means for the attendee.

TAF 2022 Vaccination Deadlines

When were all doses completed in attendee’s primary series?Booster Requirement
After Feb. 17, 2022NO BOOSTER: Attendee must complete their primary series no later than July 10, 2022.
On or before Feb. 17, 2022BOOSTER: Attendee must receive their booster when eligible, no later than July 17, 2022.
  • Attendees who will have begun their vaccine series prior to TAF, but are not sure if they will meet the vaccination deadlines or fulfill all requirements, should indicate their status during Registration, consult with TAF’s Medical Director, and obtain approval for participation.
  • Attendees who are unable to meet the vaccine requirement will automatically be placed on the waitlist. Final notifications for waitlist acceptance will be sent by July 1, 2022.
Testing requirement 

All campers and attendees are required to submit proof of a negative COVID-19 test result via PCR or NAAT testing or rapid antigen testing done by a testing facility within 72 hours prior to arriving at TAF.

Individuals who have recently tested positive for COVID-19 may still be eligible to attend TAF, after review from the TAF Medical Director. If an attendee was confirmed COVID-19 positive between April 20, 2022 and July 23, 2022, they will be asked to submit proof of a negative rapid antigen test (an at home kit or at a clinic). The camper or attendee may attend TAF once both the rapid test and COVID-19 screen are negative.

 

Masking

TAF 2022 will be mask-optional during activities within their own programs. However, masks will be required during camp-wide events (e.g. inter-programming, water fight, night market) to help decrease the risk of infection. In certain circumstances, TAF staff reserves the right to require masking if the medical staff deem that risk factors have increased at a small group, program, or community level.

TAF will highly recommend campers and attendees who are immunocompromised or live with families who are immunocompromised to wear masks to ensure their safety and the safety of their family members.  

TAFers may choose to bring appropriate reusable masks for their personal use.

  • All TAFers will be given a supply of disposable masks for their use throughout the week of TAF.
  • If a TAFer brings their own reusable mask, they will be responsible for maintaining their own masks.
  • Personal reusable masks must follow TAF dress code requirements, in addition to adhering to proper effective mask guidelines

 

Physical distancing

Manchester University is back to full capacity. TAF programming may still include social distancing measures for large-scale gatherings such as camp-wide programming. 

 

Small Groups and Program Capacity

The Small Group structure will be used throughout the week, as cohorts (aka pods) have been shown to reduce risks of transmission. All programs will implement a camper capacity limit, to continue to ensure standards of safety and quality programming. 

  • No more than 10 campers and 2 staff in a Small Group, with final camper-to-staff ratios depending on program capacity and attendance numbers. 
    • Sprouts Program may have up to 6 campers in a Small Group.
    • Juniors Program may have up to 8 campers in a Small Group.
    • JH and Youth Programs may have up to 10 campers in a Small Group.

 

Housing and Rooming

Campers are housed with their respective Programs, and assigned rooms at the Program Directors’ discretion. Parents/guardians may make a note during the registration process to request other rooming accommodations their camper needs for medical reasons. Although TAF cannot guarantee all requests, Program Directors will do their best to provide reasonable accommodations whenever possible.

Manchester University residence halls have spaced beds six feet apart; there will be no more than two individuals living in a room together. 

The Sprouts Program will be housed in Oakwood Hall. The Juniors Programs will be housed in Helman Hall. The JH Program will be housed in East Hall. The Youth and Labs Programs will be housed in Garver Hall. Other staff and attendees may be housed based on their involvement and responsibilities.

Manchester University will disinfect community-style residence hall restrooms daily.

 

Daily Morning Screenings

Each program will ensure that all campers are screened for symptoms both upon arrival to TAF, and prior to leaving their residence hall building every morning. A temperature check will be optional during daily screenings. If the camper feels ill, a temperature check will be completed. 

All staff and adult participants will conduct a self-screening for symptoms before leaving their room every morning. 

 

Dining and Meal Times

Programs will have staggered dining times scheduled.

 

Communications

Upon successful registration, you will receive a confirmation email. In the following weeks, registered families will also receive via email a TAF 2022 Orientation packet (PDF), including essential information detailing our COVID-19 plans, measures, and safety protocols.

Before the week of TAF:

  • All registered participants will be required to review a virtual orientation hosted by TAF Senior Staff. The virtual orientation will cover arrival and pick-up procedures, COVID-19-related expectations to set with their children, and what to expect in daily schedules.

During the week of TAF:

  • Daily health updates, including number of confirmed COVID-19 test results while withholding any identifiable health information.
  • When anyone is identified with a confirmed case of COVID-19, within 24 hours, our team will directly notify any campers, participants, and associated families who may have come into contact with the individual.
  • Arrival and pick-up procedures will be emailed to parents. Reminders for any households that have not been fully vaccinated to take appropriate precautions, potentially including quarantine or testing measures.
  • Camper-Parent contact (via phone) is encouraged every day, especially for younger campers.

After the week of TAF:

  • We will maintain full transparency with regards to TAF health updates, including any exposure notices upon confirmed COVID-19 test result while withholding any identifiable health information. Therefore, any family members or staff who test positive for COVID-19 immediately after TAF are encouraged to communicate with our Medical Director. 

We encourage everyone to make the decision that’s best for your family. If your child is sent home early from TAF due to medical or COVID-19 related reasons, we will issue full refunds this summer. Refunds will not be given for early dismissal due to homesickness or misconduct.

Additionally, we will do our best to keep all parents informed through email announcements, newsletters, and social media (Like us on Facebook | Follow us on Instagram).

In the event that your child needs to be sent home early for any reason, you will be immediately notified and expected to pick up your child as soon as possible. Parents/guardians should be prepared to make arrangements in advance.


 

FAQ

Jump to: COVID-19 Preparedness | Financial Information | Registration & Programming | Transportation

COVID-19 Preparedness

My child and/or someone in my immediate family is immunosuppressed (i.e. higher risk for severe illness). Can we still participate this summer?

Out of an abundance of care and precaution, TAFers with any comorbidities or living as part of a higher-risk household should consult a physician before deciding to participate in TAF. Though we are taking extensive actions to keep the community safe, TAF is not able to guarantee that a person on our site will not be exposed to COVID-19. If you have any concerns, please contact medical@tafworld.org to set up a time to discuss how we can help.

How will TAF respond to a potential COVID-19 case or positive test during camp?

These protocols are subject to change. We will be testing symptomatic campers and staffers at camp, and isolating those individuals as we wait for results. The camper/staffer will be tested for COVID-19 with an on-site, TAF-administered rapid antigen test. The Medical team may also request and authorize the camper/staffer to be driven off-campus for a confirmatory NAAT/PCR test (North Manchester CVS or Parkview Wabash Hospital).

Once an individual has a negative COVID-19 test and has been cleared of any infectious disease by our on-site Medical team, they may return to normal camp activities.

  • If the camper tests positive for COVID-19, parents will need to make arrangements to pick up the camper as soon as possible, and contact tracing will begin with testing of close contacts (roommates and small group members).
  • If the camper tests negative with a fever, the camper will remain in isolation until the rapid COVID-19 test AND an NAAT/PCR test are negative. If symptoms are improving and the camper has been fever free for 24 hours, the camper can return back to activities wearing an N95 or KN95 mask, which we will provide. 
  • If the camper tests negative without a fever, isolation continues until the Medical team determines it is safe for them to resume activities. If the symptoms were potentially respiratory, the camper may be required to wear an KN95 or N95 mask, which we will provide.

All final determinations are to be made by TAF’s Medical team and Medical Director.

What resources does TAF have in place to respond to illness at Camp?

As in previous years, we will have a team of full-time vaccinated Medical team volunteers who will be working and living on site for the duration of TAF. They will be available 24/7 for medications, injuries, and sickness. We will be dedicating additional resources for on-site testing and PPE, as well as allocating staff to ensure full compliance with our COVID-19 safety protocols.

Who will be entering Manchester campus this summer beyond campers and staff?

To ensure we keep the TAF quarantine “bubble” intact, we are requiring all TAF attendees and visitors to provide proof of full vaccination (with booster, if eligible) and a negative COVID-19 test result.

For TAF 2022, we will be hosting a Parents Weekend Program and all attendees must meet the same registration requirements.

Will campers be required to quarantine prior to coming to camp?

We will suggest that campers and their families use appropriate COVID-19 precautions in the 14 days prior to camp.

Do parents need to get tested before dropping their children off?

Parents who are dropping off and picking up their camper in person may be asked to undergo precautionary screening measures before entering their child’s residence hall. Full arrival/departure procedures and requirements will be included in the Orientation Packet and covered during the virtual orientation session.

 

Financial Information

Will the rates increase for 2022?

TAF 2022 will not include increased registration rates. Details can be found here on our Rates page. We offer a limited amount of financial aid to support TAF families in need.

Will I get a refund if camp is canceled or my child needs to come home early?

If we have to cancel camp before the first day of the session, we will provide a complete refund.

If your child is sent home early from TAF due to medical or COVID-19 related reasons, we will issue full refunds this summer. Refunds will not be given for early dismissal due to homesickness or misconduct.

 

Registration & Programming

How do I register and when is TAF?

TAF 2022 Registration is open from May 22 through June 18, 2022. TAF 2022 will take place July 24th through July 31st.

Will TAF offer online programming this summer?

TAF will not have online programming coinciding this year with our in-person conference.

What will the daily schedule look like?

Daily schedules will closely resemble programming held in person from previous years. TAF programming may still include social distancing measures for large-scale gatherings such as camp-wide programming. 

Some program activities may be altered or not offered based on the county/state health recommendations at the time of camp.

Will TAF still have large all-camp events such as family time?

Yes, TAF will still hold large all-camp events, with precautionary adjustments. Masks will be required during camp-wide events (e.g. inter-programming, water fight, night market) to help decrease the risk of infection. Camp-wide programming may still include social distancing measures.

Will TAF be running camp programs at full capacity?

Yes, we will be operating at full capacity out of Manchester University’s facilities. All programs will still implement a program camper capacity limit, accommodating for full attendance numbers.

How will TAF Night work?

TAF Night will be held in Cordier Auditorium, where it is traditionally hosted. Further precautions and guidelines regarding TAF Night performances may be set by the Medical team, CoCos and/or TAF Night Coordinators, as we monitor overall camp health during TAF.

 

Transportation

Will TAF offer bus transportation to camp?

TAF will offer our traditional bus transportation options, as well as a new return bus service. More details can be found on our Transportation page.

Can campers fly from out of state or out of the country to camp?

We may be able to accommodate campers who wish to fly in from out of the state, but this will depend on the CDC guidelines, which could contain restrictions on travel from specific areas.

Can my child fly into Fort Wayne International Airport (FWA) and be transported to camp from there?

Yes, we will still have the Manchester University shuttle service running to/from FWA. More details can be found on our Transportation page.